Club Management System
A comprehensive membership and club management platform built for automotive clubs, integrating digital wallet passes, payments, communications, and marketplace features.
Full member lifecycle management with automatic numbering
Digital wallet passes for Apple & Google Wallet
PayPal subscription integration with webhooks
SMS & email communications with templates
By automating administrative tasks, the system significantly reduces committee workload. We're continuing to refine the platform for each Australian state's requirements.
Core Modules
Member Management
- Full member lifecycle (add, edit, archive, cancel, reactivate)
- Automatic member number generation
- Dual address support (residential/postal)
- Membership plan assignment with expiry tracking
- Bulk export to CSV/Excel
- Real-time search across all member fields
Vehicle & Registration Management
- Multi-vehicle tracking per member
- Registration expiry monitoring with SMS reminders
- Photo galleries with hero image selection
- Document uploads (pink slips, compliance certificates)
- Historic Vehicle Declaration (HVD) PDF generation
- Duplex printing with envelope address formatting
Digital Wallet Passes
- Apple Wallet and Google Wallet support
- Automatic pass issuance on signup
- Pass renewal and voiding
- Push updates to installed passes
- Device installation tracking
Payment Integration
- PayPal subscription management with webhooks
- Automatic member status sync with payment status
- Refund processing with reason logging
- Configurable grace periods for failed payments
Communications
- SMS gateway with balance tracking
- Customizable SMS templates with variable substitution
- SMTP email integration
- SMS/Email logging per member
- Club-specific sender IDs
Events Management
- Event creation with date, time, location, capacity
- Check-in/attendance tracking
- Attendee history per member
Marketplace
- Independent user registration with email/phone verification
- Multi-image listings with categories and conditions
- Buyer/seller messaging system
- Saved listings and user ratings
- State-based filtering
Merchandise Store
- Printful integration for product sync
- Shopping cart and checkout
- Order notifications
Member Portal
- Self-service login and password management
- Vehicle showcase with public profiles
- Testimonial submissions
- Members lounge with shared vehicle gallery
- Likes and comments on vehicles
AI Chat (ChattFC)
- Conversation management
- Knowledge base and dynamic prompts
- Moderation tools
Admin Features
- Control centre dashboard
- Login tracking with success/failure logging
- Web analytics (IP, device, geo-location)
- Approval workflows for testimonials and showcases
- Member/vehicle change request queue
Integrations
SMS Gateway
Digital Wallet Passes
PayPal Subscriptions
Printful
Google Maps API
reCAPTCHA
